More firms are contemplating alternative sorts of workplaces to relocate to or allow hybrid work and remote teams since the way we work has forever changed. Although shifting offices is a difficult undertaking, there are steps you can take to ensure that everything runs properly. If you want to learn more about similar topics, you should check out our blog. But now, here’s a simple guide on how to make a perfect checklist for office relocation!
Where and when to begin?
After you decide to move, you should start preparing for it. It would be ideal to give yourself a year to year and a half for this. In this area of your checklist for office relocation, you should have points like:
- Check the terms of your current office lease agreement.
- Choose a new office. Make sure to take into consideration how much your business will potentially grow so you don’t have to move again.
- Find a moving company. You can do this by researching websites like usamovingreviews.com and comparing prices and reviews.
- Create a relocation team inside your company.
- Set a moving budget.
- Set a moving date.
After you have done this, you will be set to start more in-depth planning. Each of these steps will require some calculations and extra thinking, so make sure to stay focused. If you know how to, there are many ways to save money during your move!
Communication
Now that you have a budget and a date, it’s time to break the news to everyone. This means both your employees and your clients.
- Send an official notice to your landlord.
- Send all of the information (where and when are you moving) to all of your employees.
- Create a list of all the people that need to know that you are moving. Those are people like clients, partners, accountants, insurance companies, ISPs, catering services, and so on.
- Call your moving company. In this step, remember that expert assistance is always welcome, but make sure that it is at the right price. Since you cant DIY an office relocation, make sure to save as much money as possible, because it can get really expensive.
Preparations and moving
In this part of your checklist for office relocation, you should consider all parts of the physical move. Those are:
- Creating an inventory of your office.
- Ordering everything you will need for your new office.
- Arrange storage if needed.
- Packing your office.
- Preparing your new office for moving in.
- Get internet installed in your new office.
- Unpacking your items.
During this part, it is important to manage your employees properly, and don’t forget about them! It is very important to keep the team’s morale up during your move.
If you’re planning an office transfer, you’ll want to make the transition as smooth as possible. Planning, preparation, and communication are essential whether you’re relocating to a full office or a coworking space.
In conclusion
There are many things to consider when creating a perfect checklist for office relocation, but after this guide, you should have a general idea of how it should look. We hope we helped you out!