Does implementing a shared desk benefits your organization

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Suppose you are the one to enhance your office productivity by fully utilizing office space maximum. Then sharing desk arrangements is the ideal way to add on in your office. 

Following, we will discuss the actual concept of the shared desk and how it can be effective in your workplace arrangements. 

What do shared desks mean:

The shared desk is sharing of your workplace. For example, your chairs and desks are being shared by two to three employees either on an occasional basis or daily. Employees often take turns or work on shifts. In this situation, sharing desks is ideal. Another way to share a desk is by allowing two team members to use the same desk while they work daily. 

 Currently, there are many types of desk sharing, some of them include shifts of work, and some of them are working remotely. 

There are two categories of desks category: 

Hoteling desks:

 A seating arrangement of the workspace where company’s assign desks or workstations to a specific person who then uses them for quite some time and then can transit back to his original space. The hotline seating arrangement is initially dependent upon the nature of your business and the tasks each employee performs. 

Hot desking:

  This seating arrangement works on a first-come-first-served basis. Chairs, desks, and every other office essential can be used by anyone who comes first. There is no permanent owner or fixed seating arrangement. Hot desking is flexible as compared to hoteling desks arrangement.                      

Shared desks or hoteling are not as flexible as hot-desking as shared desks can be as long as a year interval or can be as short as 1 week where hot-desking allows every team member to change their spot as frequently as possible they want, even twice a day. 

Following are some guidelines to introduce a sharing desk in your organization. 

  • First talk to your team members:

Changing your traditional workplace into flexible and trending may need some approvals. Which it is ideal to talk to your team members because not everyone is open to sharing their desks with everyone. Or moving from a personal desk to multiple people using desks. Allow your employees to share their feedback, and is it an easy and productive step to take or not. 

  • Do space planning in advance:

Before moving or switching employees, it is best to take some time to do effective planning on space you might need and office furniture. Do you need some multi-functional office furniture in your space or not? Do some thoughtful space planning and moving furniture in a way that will brighten the space for your employees. 

  • Adding adjustable height desks:

While switching to a shared desk system, it is best to add a height-adjustable desk, which will ultimately give you more space. If you are looking for adjustable height desks or sit-stand desks, you can go through our online store. office furniture uae provide exclusive quality desks. We are one of the office furniture Dubai manufacturers. 

  • Adding different seating arrangement options:

If you are adding height adjustment tables, it would be best to add different seating options in your workspace, for example, adding ergonomic office chairs, pedestal stools, or executive chairs. Adding comfortable couches can be another way to enhance your workspace. Office plus.ae design Office furniture Abu Dhabi with perfection and expertise. We manufacture every office furniture item with various affordable and luxurious modifications in style. 

Even an executive office chair is high-quality and has built-in ergonomic features. Can modify these by simply adding a few cushions and ergonomic features on the keyboard and monitor. To enhance comfort level, these modifications will make a lot more difference.  

  • Introduce mutual storage space with a secured system:

Adding storage space that can be used by everyone is one of the successes. Suppose your company deals with a lot of paperwork and documents. Then adding a mutual storage option would be great. Everyone can have access to every document whenever they need it. And this allows them to place them back when they are done. 

  • Adding personal locker options:

While introducing the shared desks option, employees cannot store their personal belongings or their essential day-to-day items close to them. For that, it would be ideal for giving them locker space. It will allow your employees to store their belongings which they can need sometimes. 

  • Appointing a manager on shared desks:

Combining different teams to share the desk will eventually raise some questions, and many of them will feel uncomfortable. For that, it is ideal to appoint someone so that your workspace would be smooth and can have balance. Make Sure to give everyone space and authority so that they can make decisions that are best for all teams.