HR automation is much needed as HR is a fundamental part of every company. HR helps to build a strong foundation for a company as they are responsible for the hire-to-retire process of an employee. The need to automate and streamline processes for HR is a dire need for such a competitive market. Till now, HR has worked manually, but it is high time to make them technology friendly.
In this blog, we will discuss workflow automation and the steps you need to know before using HR technology so that you can take full benefit of it. To make it easier, uKnowva is an HRMS that is easy to understand and install.
What is Workflow Automation?
Rules that define the execution, design and automation of HR/ business processes are called workflow automation. It comprises the sending and receiving of data, daily human tasks, and the transfer of files between two businesses under strict rules. It is followed to eliminate the human error of redundancies and calculation mistakes and is helpful in business operations.
Firstly, you need to know your needs and requirements and how you want them to look. After that, it becomes easy to have an automated workflow.
A smart HRMS tool can help you in this regard in many ways. It has all the basic features you want for your business to make your HR free from the workload. There is an option for customisation to make the changes the way you want.
Using smart HRMS helps in enhancing productivity and employee engagement, and retention.
5 steps to automate and streamline processes in HR
1. Define your goals
Setting or defining the goals you want to achieve is necessary for great results. Start with the areas you need to focus more on or the areas that require immediate HR automation to work. These areas comprise selecting ideal candidates, shortlisting resumes, and question-answer rounds with the candidates. It will speed up your employee’s efficiency, as the work is done at a faster speed, and HR have time to look at the quality of work employees are reporting.
2. Digitise the employee onboarding
HRs have to deal with the time-consuming and tedious process of onboarding. However, with an automated HR workflow, this is done digitally. This technology is very beneficial for hiring remote workers.
The whole process gets automated, and HRs don’t have to cross-check all the skills that an employee claims. All the documents and offer letters get electronically signed, thus promoting more work-from-home opportunities.
3. Train the workforce
The most crucial step is training your employees to use a particular software. But don’t worry when using an employee-friendly HRMS that is easy to understand.
The learning and development of employees are essential for productive results and chiselling their craft over a period.
Ask and involve your workforce in the discussion of what features they desire in workflow automation. It brings the best ideas to the table.
If employees get attached to the software from the initial stage, it is easy to train them about the same. It increases the engagement of employees, and they also feel valued.
4. Implement general automated HR
There is general automation that HR workflow requires at any cost. It can be for an employee, a group of employees, or the whole workforce. Some areas that demand automation are:
- Onboarding
- Attendance
- Leaves approval
- Communication channel
- Offboarding
- Payroll management
The smart HRMS software sends notifications for the latest news, happenings, and events in the company. It helps in creating strong teams with better collaboration opportunities to automate workflows like a pro.
5. Measure KPIs to improve each individual’s performance
A newly implemented workflow automation system requires feedback from the users so that errors or updates can be made accordingly. After that, you can measure the key performance indicators (KPIs) and improve your staff’s performance on the move.
The initial stage requires continuous monitoring and assessment as it will help your team to become more efficient and productive. Later on, your teams can become self-reliant. They achieve the ultimate level of operational efficiency. Then, they can coach new members of the team, and you can focus on other critical tasks at the same time.
Conclusion
HR automation is a need of the present and future both. Smart HRMS is an HR technology that has various features in-built for every popular HR process. It is easy to adopt, and once your employees get engaged, it increases your work productivity and employee engagement consistently.