5 Reasons Why Businesses Still Send Faxes in 2021

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5 Reasons Why Businesses Still Send Faxes in 2021

It’s been over 20 years since fax machines were the pinnacle of communication technology. Since then, the personal use of fax machines has diminished almost entirely.

And yet, businesses still send faxes every day by the thousands. Why would they choose to use such seemingly outdated technology?

Truthfully, it’s because the modern, updated fax machine isn’t dated or obsolete at all. In fact, there are a surprising number of unique benefits that only a fax machine can provide.

And today, we’re going to share 5 of these important benefits with you. Read on to learn why your business should still be able to send faxes.

1. No Internet Is Required

If your internet is very unreliable, then your attempts at digital communication will be also. Virtual meetings will be dropped and emails will arrive too late.

But your fax machine will work just fine. You see, you don’t need an internet connection to send faxes. Thus, you should have at least one fax machine at your business, if only as a backup means of communication.

2. There Are Many Ways to Fax

On the other hand, you also can connect your fax machine to the internet. In fact, you can fax through a landline, through email, or from your mobile phone.

You can even use an enterprise fax solution, which is a hybrid of traditional faxing and cloud technology. Basically, you can fax almost anyone from almost anywhere using any analog or digital connection.

3. Reach People/Companies Easily

Speaking of reaching anyone, who are you trying to reach? Do you have their phone number or email?

If not, you normally wouldn’t be able to reach them. However, you can still reach them by simply entering their business name into a fax machine.

4. Better Security

There are a lot of reasons that make faxing a more secure means of communication, especially when sending documents. First, when you send documents digitally, a digital image file is created.

This image can get stolen due to a data breach. But there’s no need to create an image file when you send a fax. This ensures that the only one who views the document is the intended recipient.

Furthermore, a paper trail is created when the document is faxed. That is, there is a printed record that confirms the sending and receiving of the document. These records are extremely helpful legal evidence when relevant. 

5. It’s Often Necessary

Due to the security reasons we just mentioned, faxes are the preferred/primary method of communication in some situations/industries. For example, the medical industry uses fax machines to send prescriptions and medical records.

In fact, they’re often forced to fax to comply with federal guidelines. As such, there are many situations in which you will be forced to rely on fax communication, too.

Does Your Business Send Faxes?

If you don’t yet have a way to send faxes, you need to fix that now. Reap the benefits above by getting a fax machine for your business.

Next, stay right here for the latest tips and trends about business technology. Check our Technology blog to learn about data analytics, artificial intelligence, cybersecurity risk management, and more.