One of the most obvious benefits of Google Workspace is how it allows you to harness the tech giant’s head-spinning suite of tools. Google Workspace, formerly G Suite, includes Gmail, Docs, Sheets, and Slides.
These can help your business in a number of ways. Giving presentations, creating documents, managing data. You name it, Workspace can do it, and that’s probably why it now boasts more than 2 billion active monthly users.
Let’s examine five of the most beneficial factors for implementing it across your organization.
1. Unlimited File Storage and Collaboration
Google Workspace offers unlimited file storage. This is a great perk for businesses that deal with a lot of data.
With Google Drive, you can store all of your company’s files in one place and access them from anywhere. And because Google Drive is integrated with Gmail, you can easily share files with colleagues or allow your Google Workspace administrators to decide who is eligible to see a piece of data.
Google Workspace also includes a number of collaboration tools that can help your team members work together more efficiently. For example, you can create and share documents simultaneously or have a conversation about a spreadsheet without ever leaving the application.
2. Easy Vaulting
Another benefit of Google Workspace is that you can use Google Vault to keep data secure. Vault allows you to set retention rules and access controls so that only the people who need to see certain files can access them.
And if you ever need to delete a file, Vault makes it easy to do so. Google Vault is a valuable tool to have for accessing materials from defunct accounts as well. Think about when employees leave; you still may need their emails and files.
Manage it all with ease from the Google Workspace admin console.
3. Integration With Other Apps
Google Workspace allows you to integrate other applications into your workflow. Use Google Forms, for example, to collect data or Google Calendar to manage your schedule.
If it’s a compatible Google Workspace app, you’ll be able to move seamlessly between them without having to switch tabs or windows. You’ll also have access to all the data from any app that you use in the daily workflow of your business.
4. Powerful Automation Tools
Google Workspace can help you automate simple tasks. For example, you can use Google Sheets to create a budget or track your sales data. There is even the capability to connect Google Workspace with more than 500 other applications and automate tasks like sending emails or creating invoices.
For any activities that are Workplace essentials but require little critical thinking, you can trust Google’s AI and natural language processing to save you time.
5. Maintain Consistency Across All Devices
Finally, it’s worth learning how to use Google Workspace for the seamless ability that it gives you to work from anywhere. Because all your data is stored in the cloud, everyone will have access to the most up-to-date version of a file. At least, they will if you give them permission to view.
And security is no issue with G Suite mobile device management tools to help protect vulnerabilities that naturally occur from multiple users and devices.
Reap the Benefits of Google Workspace for Your Team
We hope this look at the many benefits of Google Workspace has helped you realize the true power of the suite. If collaboration, cybersecurity, storage, and access are concerns, implementing this for your business will set your mind at ease.
For more tech and business articles, check out some of our other posts.